Company
International Oil Exploration Company. Position
Contract & Procurement Engineer
Work location:
Moscow (Russia)
Functions
• Responsible for performing skilled work in writing, negotiating, and awarding Contracts and Purchase Orders competitively, professionally and in compliance with C&P Procedure.
• Work requires the use of initiative and judgement, and is performing under the general direction of the Manager.
• Carry out C&P responsibilities in accordance with contracting and procurement procedures for company activities in Russian Federation, and when required, for other companies’ authorities in Russia and in the region, if required.
• Proposes and recommends suitable contractors/suppliers for bid lists.
• Proposes and recommends suitable contractors/suppliers for bid lists.
• Preparation of new contracts, contract amendments, raising purchase orders to meet business objectives, accountabilities and controls; Engineering Contracts for works and services of various types, modes and risk;
• Conducting tendering and sourcing processes, developing and analysing tender and contracts documentation;
• Carry out pre-qualifications and tenders (including development of questionnaires, evaluation matrix, coordination of evaluation process);
• Drafting contracts requirements (special terms and conditions) in conformance with international and local legislation, and in compliance with the contract and procurement procedures;
• Developing contracts, which meet business objectives, accountabilities and controls. Liaise with legal and tax departments on terms and conditions of non-standard / deviations contract;
• Reviewing contract scope of services for completeness;
• Developing, compiling, conducting Invitations to Tender, bid openings, and evaluations of proposals received;
• Researching and interpreting contract provisions including explanation of contract processes, penalties, and compliance terms to Budget and Contract Holders;
• Holding and/or leading negotiations with contractors to ensure advantageous terms and conditions;
• Coordinating agreement of final account and close-out statement with contractors;
• Resolving discrepancies in contracts and preparing written documentation;
• Ensure that contracts system is kept up to date, all documents and correspondence are properly filed, archived and managed.
• Interact with Finance, HSE, contract holders and other appropriate internal stakeholders to ensure proper contract management and advise them/ help them to follow and comply with the C&P procedures.
• Ensure that company’s principles, Code of Conflict, Anti-Bribery and Corruption requirements and other applicable procedures are maintained throughout the contracts. Ensure their compliance, provide relevant advice to stakeholders.
• Ensures cost savings targets are maintained and obtained.
• Participate in simplification of internal C&P Procedures, including process of Requisition-To-Pay, Contracts Approval Round, and Deviation procedure, etc.
• Ensure that all correspondence with contractors (emails, faxes and letters) is answered by the respective engineers, Contract Holders and managers in a timely manner and is properly filed.
• Maintain fit for purpose C&P procedures, contract templates, approval forms and other documentation relating to C&P activities and contribute to compliance with the regional C&P procedures and best practices.
• Provide trainings on Contract & Procurement Process Management to Contract Holders, if requested.
• Ensure compliance with company internal HSES policy.
• Support implementation of and maintain Contractor HSE Management standard in contracts and contribute to HSE performance improvement of contractors.
• Monitor Russian market capabilities, Russian Federation legislative base with regards to contracting activities, local content and other similar matters.
• Provide advice on an “as and when required” basis to stakeholders and other Shell ventures, as applicable. Provide contracts & procurement support to internal and external stakeholders in commercial aspects.
• Support the C&P Operations Manager in conducting and complying with robust fit for purpose C&P activities in accordance with contracting and procurement procedures and best practices.
• Participation, when required, in the contractors’ meetings, ensuring all action matters are completed in a timely and proper manner.
• Develop Engagement Plan for On-Shore/Off-Shore Contractors (Drilling, Seismic, and Civil) to substantiate required capabilities: licenses, technologies and equipment, qualified personnel, funds.
• Provide and lead coordination to development of internal framework to participate in auctions and tenders for subsoil use right in the Russian Federation.
• Provide C&P support to form application package for subsoil auctions and tenders in the Russian Federation.
Person Specification
• High education
• Minimum of 5 (five) years’ experience as a procurement specialist involved in the preparation, negotiation and administration of a broad range of complex technical high value/risks contracts/purchases with the attendant knowledge and experience of commercial, insurance and legal issues is essential.
• Experience of work on oil&gas projects.
• English verbal and written – fluent.
