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Document Controller
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Архивная вакансия
от 16.01.2013 |
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Компания:
SGS
Направления деятельности:
Разное / другое
Регионы работы:
Москва
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Company
Oil Production Company
Work location: Moscow
Position
Document Controller
Key Aims and Objectives
• To assist in the set up of document management system on the Project:
- Keep record/tracking of all Project documents produced internally and by the Contractors;
- Ensure that documents in use are in the latest revision, at any time;
- Ensure that all Project documents are correctly, dispatched to relevant Project members and commented or approved in due time.
Functions
• Manage of Documentation/Archiving:
- Ensure Project Documents Management accordingly to the Project Procedures (documents and correspondence numbering, formats, issuance, review, dispatch, recording in Project EDMS and archiving);
- Assign Project number to all incoming and outgoing correspondence, register it and put in Project Electronic Document Management System (EDMS) “Prodom” ;
- Check, manage signature and dispatch all Project outgoing letters (by e-mail and by post);
- Register and handling of Project Minutes of meeting, survey their signature by all parties;
- Perform constant analysis of correspondence produced by contractors to check their compliance with Project standards regarding numbering and others aspect related to document quality;
- Prepare weekly correspondence status register;
- Maintain and manage electronic and hard copy Project documents in conjunction with Project and corporate procedures;
- process incoming technical documents (registration in the Project EDMS, internal dispatch, archiving);
- process outgoing technical documents (transmitting to Contractors and third parties as per Project procedure);
- Retain all Project documentation (Project Management, Technical Documents, correspondence etc) Ensure daily back-up’s are properly done and kept in a designated and safe place;
- Monitor technical documents review and approval as well as correspondence issuance in accordance with agreed schedule;
- Check the progress of documents production by Contractor(s) in accordance with the schedule;
- General document control activities such as photocopying, scanning, analysis of Contractors documents compliance with Project standards regarding numbering, graphic charts, symbology and all others aspect related to document quality;
- Prepare the Dossier for the hand over of Project Documentation to the Field Operations and the filing of Project documents to archives.
• Provide Internal Project Support:
- During Technical Reviews/Audits (incl. HAZID, HAZOP, PTR, PCR etc.)For Tender packages preparation;
- To the Project Control Manager in regard to all relevant information required for Project reporting.
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