Company
Foreign oil production Company Position: Secretary of Trade and Business Development Department
Activities:
•Preparation of and follow-up of visas, travels, bookings for Trade and Business Development Department staff and visitors
•Responsible for incoming and outgoing mail circulation system: preparation, receipt, registration, dispatch and filing
•Typing, design and formatting of outgoing documents
•Translation of documents (limited volume)
•Follow up of Division’s personnel administration (activity sheets, mission orders, absence planning, etc.)
•Stationery ordering and stock control
•Meet visitors
•Maintain and improve a filing system for TBD Division
•“Hot line” for Division’s personnel – answer telephone calls and take messages when out
•Printing and binding of reports
•Shredding of confidential documents to be destroyed
•Assistance in basic technical tasks
•Trace the members of the team when out of the main offices on missions abroad or on Site/in Russia, or on leaves
•Support in organization of company events with regard to TBD Division
•Render secretarial assistance at meetings
•Any other business required for TBD Division
•Administrative assistance to TBD Director
•Provide timely and efficient assistance to Division’s personnel
•Keep confidential all the data
Qualifications / experience required
•University degree
•Fluent Russian, English; French is a plus.
•At least 1 year of relevant work experience
•Advanced PC user (Word, Excel, Power Point, customized business applications)
•Accurate and organized, sense of service, ability to handle numerous tasks
